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Home Recording Requirements
Pennsylvania Recording Requirements PDF Print E-mail
Untitled Document
BASIC REQUIREMENTS:
   FORM REQUIREMENTS:
 
Paper:
  •  8 1/2" by 11" accepted
  • 8 1/2" by 14" (maximum accepted)

 
Deeds:
  • Form REV-183 EX - Realty Transfer Tax Statement of Value form
  • Form 82-127 - Philadelphia Real Estate Transfer Tax Certification (Philadelphia County only)
  • "Certificate of Residence for Grantee" clause must appear on notary acknowledgment
  • Legal Description
  • Previous Recorded Information Required
Non-Standard Fee:
  • Not Accepted
  
Margins:
  •  1" all sides.
  • Chester County requires 3" by 3" Top-Right margin on First Page
    
Subordination Agreements:
  • Legal Description
  • Parcel Number
Print:
  •  Black Ink Only
  • 10 point font minimum
     Lost Affidavit:
  •  Accepted
Preparer Info:
  •  Not Required
     Death Certificate:
  • No affidavit required
Power of Attorney:
  •  Original Only (copies not accepted)
  • Legal Description
Vesting:
  •  No Unique requirements
    COMMON REJECTION REASONS:
Martial Status:
  •  Not Required
  
  • Legal Description missing/inadequate
APN/PID Number:
  • Required
  
  •  Grantee's Address missing
Witnesses:
  •  None required
  
  • Notary stamp/seal missing
Printed Names:
  • Required below all signatures
  
  •  Parcel number missing or not formatted correctly
Legal:
  • Must List Municipality
  • Include State, County, and Municipality in 1st paragraph
  • Must accompany all instruments
  
  • Certificate of Residence statement missing
Notary:
  • "Certificate of Residence for Mortgagee" clause must appear
  • Date of Acknowledgment
  • Expiration Date of Notary
  • Stamp or Seal (municipality must appear within the stamp)
    

SPECIAL CHARACTERISTICS:

Realty Transfer Tax Statement of Value Form is not required if transfer is between husband and wife, but clause "Wife to Husband" or "Husband to Wife" "therefore tax exempt" must be included on form

Philadelphia County requires Form 82-337 - Recording Information Summary (RIS) to be included with all instruments

Dauphin County prefers no correction tape or fluid. Corrections must be initial by the notary.